Minutes of the 2003 Summer Board Meeting of the
Tennessee Entomological Society

August 27,2003

The summer board meeting was held as a conference call meeting. The meeting was called to order by President Skinner at 10:00 a.m. Those attending were John Skinner(K), Karen Vail(K), Jerome Grant(N), Frank Hale(N), Steve Powell(N), Gray Haun(N), Steve Hamilton(N), David Cook(N), Cindy Bilbrey(N), Jason Oliver(N), Gene Burgess(K) and Gary Lentz(J)(Knoxville, Nashville and Jackson). The primary objective for the meeting is to try to plan the school activity which will be held Thursday morning before the TES meeting.

Burgess moved that the minutes be approved as distributed via email. Oliver seconded the motion. The minutes were accepted as distributed.

Powell presented the Treasurer’s report. A question was raised as to whether the speaker last year had an honorarium. Skinner paid the speaker and was to be reimbursed. Powell did not have a check made out to the speaker.

Local arrangements – Hale reported on the arrangements for the hotel, the Drury Inn. The toll free number for reservations is 1-800-325-0720 mentioning ‘TES’ and giving the Drury Inn Nashville as the location. The cutoff date for reservations is September 15 for rooms. The single price is $49.99, $54.99 for a double, $59.99 for a triple and $64.99 for a quad. TES does have reception rooms for Wednesday and Thursday nights. The Ed Jones Auditorium will be the location for the meeting. Hale suggested that the meeting begin at 2:00 p.m. rather than at the 1:00 p.m. One of the concerns is going late on Friday. The board will need to meet on Wed evening at 7:00 p.m. so that the displays can be set up on Thursday morning. Hale suggested that there may be about 300 children from Crieve Hall elementary to attend the function at Ellington.

Oliver presented the information on the proposed keynote speaker suggestion for the TES meeting. Dr. Phillip Lewis of USDA APHIS will discuss invasive species based on his experiences with Asian longhorned beetle, salt cedar and another insect pest. Oliver gave a biography on the speaker. Consensus was that the speaker was a good choice. The TES board volunteered to pay for hotel costs. USDA employees are not allowed to accept honoraria. Dr. Lewis will coordinate this meeting with a visit to the Nashville Airport which was quarantined recently due to Japanese beetle. The call for papers is ready to go out. The call for papers is on the web site. There was a discussion as to whether the call was to be mailed or just emailed. The last email list is in the 2001 Firefly. Haun suggested they put together the list. Haun will do a group email of the names. Powell will get the 2002 registration list to Grant in the next few days. Oliver will do the list and Grant will work with him on the list.

Vail discussed the awards. Pless has not been presented the Caron award from last year. The student awards are outlined on the web site. Vail suggested that the Williams award may be the same this year. The junior award winner is from Hardeman County and the senior winner is from Trousdale County. The senior winner was the winner last year in the junior category. The board decided that both junior and senior award winners in 4-H could and should be recognized.

Hale mentioned that he will have the ‘Tennessee Entomology Week’ proclamation from 2002 framed.

Haun suffered a flood and doesn’t know the status of the Firefly records. Caldwell is having some computer problems. Skinner suggested that Haun talk with Caldwell about the work on the Firefly.

Membership – Grant asked if individual addresses/telephone numbers/email addresses/etc. could be posted on the web site since this might be a confidentiality issue. There seemed to be no objections. Names and email addresses could be posted. Skinner suggested that there be an addition to the registration that would be a consent form. While most professionals are listed through various web sites, student email addresses will be more difficult to obtain. Grant indicated that the Firefly may at some time go electronic. Grant asked that everyone go over the web pages and proof their individual areas. Grant asked about future links. He expressed appreciation to Wiggins, Lambdin and Josh Grant for work on the web site.

Prediction – Powell reported there have been contributions in the past. Additional sources were offered.

Other committees were active and will have things for the meeting. Constitution and Operating Procedures are needing some revision. Awards is one area which needs to be updated.

New Business - ‘Insects on Parade’ is a title that Skinner proposed for the elementary school morning program. The possible stations were discussed. Each station would be 10-15 minutes with two rotations at each station. Several stations were discussed. There are five stations for now (Vail, Grant, Skinner, Hale and Hamilton). Lentz volunteered to work with Patrick and Stewart to bring field crop insects on non- and GMO crops (corn and cotton). Oliver volunteered another station. Several stations of various breaks will be interspersed. Some coloring pages were discussed. Grant mentioned that for children to hold any items, this creates a problem as kids move from one station to another. Grant and Hale will do tables for murals and coloring. Bilbrey will furnish paper. The registration will be from 1:00 to 1:30 p.m. The board agreed that we should be able to start the meeting at 1:30 p.m. rather than the 2:00 p.m. time suggested by Hale earlier. Skinner will invite Commissioner Ken Givens to come in and open the meeting. The name decided by the board will be ‘Insect Festival’. Station coordinators will contact Hale for table needs for each station. Skinner adjourned the meeting at 11:40 a.m.

Gary L. Lentz
Secretary
Tennessee Entomological Society.